If you are running a small business, some machines are a-must-have in a bid to control small expenses that will significantly lead to large benefits. One such device is a fax machine, which helps business owners get work done quickly by transmitting documents securely.
Fax machines are available with different qualities and feature packs, hence the reason why it is very challenging to pick the very best. Besides that, in this era where competition rules each industry, you will also find tens of hundreds of such brands/models each claiming to be outstanding.
Well, without a doubt, it is an uphill task for both first-time and repeat buyers. However, we have made your work easier by unveiling a comprehensive list of the top ten best fax machines for small businesses in 2021 for your consideration.
Best Fax Machines for Small Businesses Reviews
1. Brother FAX-2840 Mono Laser High-Speed Fax Machine
Ideal for small offices, home offices, and small businesses, the Brother FAX-2840 Mono Laser High Speed is a compact all-in-one fax machine offering high-quality laser output and extremely fast fax transmission. This energy-efficient machine, which also offers high-quality copying, can be used for both voice and fax calls when connected to the same telephone line. It offers up to 200-speed dial locations, 272 broadcasting locations, and 22 one-touch keys and features a twenty-page capacity automatic document feeder, 16 MB memory, and a 33.6 kbps modem delivering faxing and copying convenience. It is installed with Hi-Speed USB 2.0 interface so it can connect seamlessly with user’s computers for up to 21 pages-per-minute laser printing.
- Item weight -19.8 pounds
- Product dimensions -14.6 by 14.7 by 12.2 inches
2. Brother IntelliFax FAX4100E Plain Paper Laser Fax With A Copier
The Brother IntelliFax FAX4100E is a high-performance business-class laser fax machine with a high-capacity paper tray, high-quality copier, automatic document feeder, and ultra-fast fax speeds capabilities. This device can be operated as a black $ white printer delivering speeds of up to 15 ppm through the parallel USB interface. With hi-speed of 33.6 kbps and super G3 modern, this machine can fax transmit at speeds of up to three seconds per page. Whether it is for faxes, prints, or copies, this product produces a resolution of 600 by 600 dpi.
- Auto dial –up to 132 numbers
- Paper tray capacity -250 sheets
- Item weight -19.9 pounds
- Product dimensions -21.9 by 19.9 by 17.4 inches
- Warranty –one year
3. Canon L190 Multifunction FAXPHONE Laser Fax Machine
The Canon L190 Multifunction FAXPHONE Laser Fax Machine offers the convenience of printing, copying, and faxing all in one device, making it best suited for small businesses. This machine boasts of duplex versatility ensuring that users print, copy, and fax two-sided documents with great ease. Using only 1.3W, this low energy consumption machine can print up to 26 pages per minute and fax a document in less than six seconds. Its standard cassette paper tray can handle up to 250 sheets while the duplex automatic document feeder handles up to 50 sheets. Others remarkable features making this item outstanding include 40 one-touch dials, 240-speed dials, and 200 coded dials.
- Print speed -26 ppm
- Print memory -128 MB
- Item weight -29.9 pounds
- Product dimensions -17.5 by 18.6 by 14.1 inches
4. Brother MFC7240 Monochrome Printer with Fax, Copier, and Scanner
The Brother MFC7240 Monochrome Printer is one of the most affordable all-in-one printers best suited for small businesses. It combines high-quality monochrome faxing, copying, and printing into one reliable and compact machine. This space-saving product with a 250-sheet capacity paper tray can print up to twenty-one pages per minute. This twenty-page capacity automatic document feeder produces documents with a resolution of up to 2400 by 600 dpi.
- Item weight -19.8 pounds
- Product dimensions -14.6 by 14.7 by 12.2 inches
- Operating system –Mac, Windows, and Linux
- Printer technology –laser
- Printer output -monochrome
5. Canon L100 FAXPHONE Multi-function Laser Fax Machine
The Canon L100 FAXPHONE Multi-function Laser Fax combines the high performance of a laser printer, laser fax machine, and digital copier into a single unit engineered to meet the daily needs of a small business. This device has a fast first print of about eight seconds and prints at speeds of up to nineteen pages per minute. While its standard paper tray cassette can handle up to 150 sheets, the automatic document feeder handles up to 30 sheets. This 1.4W low-energy consumption machine designed to achieve precise character printing and improve image processing also features 30 one-touch dials, 130-speed dials, and 100 coded dials.
- OS compatibility –Windows and Mac
- Print memory -64 MB
- Print speed –up to 19 ppm
- Paper output -100 sheets
- Item weight -18.1 pounds
- Product dimensions -12 by 14.7 by 12 inches
6. Brother IntelliFax PPF4750E Laser Fax
Are you are looking for a high-performance business-class fax machine? If so, then the Brother IntelliFax PPF4750E Laser Fax is the best choice and it takes away the worries of missing faxes because of a paper outage. With 8 MB and SuperG3 33.6K modem, this machine can store up to 600 pages for auto-dialing, out-of-paper reception, and broadcasting to up to 282 locations. Its Quick Scan and Dual access allow users to scan faxes quickly into memory while receiving or sending faxes. Besides generating 15 fax copies per minute, this machine also sorts, reduces or enlarges documents. A 250-sheet input capacity, 50-page automatic document feeder, and 232 auto-dial numbers combine with high-yield consumables and high monthly duty cycle to handle all the demanding and high volume business applications.
- Maximum copy resolution -600 dpi
- OS compatibility –Windows
- Item weight -23.3 pounds
- Product dimensions -21.9 by 20.2 by 18 inches
- Material type –plastic
7. Canon MF424dw ImageCLASS Monochrome Printer with Copier, Scanner, and Fax
Designed for small-size businesses, the Canon MF424dw ImageCLASS Monochrome Printer balances minimal maintenance, speedy performance, and the ability to upgrade the paper tray. This printer, which doubles up as a copier, scanner, and fax machine, features a 5-inch touchscreen where users can customize the product to accomplish many daily tasks and enhance the user experience. With a 900-sheet paper capacity tray, this device can print at a speed of up to 40 pages per minute.
- Item weight -35.8 pounds
- Product dimensions -18.3 by 17.8 by 15.4 inches
- Printing technology –laser beam
8. HP LaserJet M130fw All-in-One Pro Wireless Laser Printer
The HP LaserJet M130fw All-in-One Pro Wireless Laser Printer is the machine designed with daily activities of small business in mind. Besides printing 10 percent faster than its predecessor model, it also scans, faxes, and copies documents. This 150-sheet capacity tray printer can print up to 23 pages per minute. With this device, you can easily manage your scanning and printing tasks on the go with the HP Smart apps like ePrint without a network using Wireless Direct printing. Users can also fax, print, or scan documents from a wide range of mobile devices.
- Print speed –up to 23 ppm
- Auto document feeder -35-sheet
- Paper input capacity -150 sheets
- Paper output capacity-100 sheets
- Material type –plastic
- Product dimensions -20.1 by 16.7 by 16.7 inches
- Item weight -16.76 pounds
9. Canon MB2720 Office & Business Wireless All-in-one Printer
The Canon MB2720 Office & Business Wireless All-in-one Printer is one of the best machines designed to help small business owners meet their daily business needs. With features like scheduled on/off and quick first print, users can print quickly and save tons of money. Besides producing high-quality duplex prints, this machine can also copy, scan, and fax documents. It also features inbuilt Wi-Fi and it is compatible with the Canon Print App so you can print or share information directly from your mobile devices or cloud-based services. Built to handle big jobs, this device has a large five-hundred paper capacity tray.
- Compatible operating systems –Windows and Mac
- Item weight -26.5 pounds
- Product dimensions -18.3 by 18.1 by 12.6 inches
- Printer technology –Inkjet
10. HP CM721A#B1H 2140 Pro Quality Plain-Paper Copier and Fax Machine
The HP CM721AB1H 2140 Pro Quality Plain-Paper Copier and Fax is an easy-to-use machine with efficient one-touch button with instant access to system setup, tools, and reports. This space-saving compact device not only copies and fax documents, but it scans documents producing a scan resolution of up to 200 by 200 dpi. Some of the great faxing features making this item remarkable include auto-redialing, up to 20 fax broadcasting locations, auto fax reduction, fax forwarding, fax delayed sending, phone/TAM/fax interface, fax telephone mode, distinctive ring detection, remote retrieval, and junk barrier among others.
- Item weight -5.5 pounds
- Product dimensions -9.1 by 14 by 4.6 inches
- Fax memory -200-page memory, 14.4 kbps
When you have finally made up your mind to purchase a fax machine for your small business, you need to know that there are many considerations to be made. The best fax machine would be the one that is loaded with the latest features and built to deliver longtime service. Besides that, choose the one that offers good resolution and fast print. It is important to note that a device that keeps your data secured, durable, has a large tray capacity, and is easy to use is the perfect choice to grow your business. With the right parameters at hand and now considering our top ten list, it is more likely that you can scale down correctly to the right fax machine for your needs.
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